| Form
Name |
Description |
Can
Be Attached to Requisition? (Yes/No) |
Microsoft
Word (.doc) |
Adobe
Acrobat (.pdf) |
Last
Updated |
| Authorization to Dispose of Surplus Property |
Used to request access or delete administrative access to Surplus Property Management System. |
No |
Click Here |
Not available in this format |
October 16, 2007 |
| Check
Cancel/Reissue/Stop Payment Request |
Used
to either cancel a check or stop payment on a check. |
No |
Click
Here |
Click
Here |
March 30, 2005 |
| Change
Order Request (COR) Form |
IMPORTANT:
CLICK HERE FOR INSTRUCTIONS ON FORM USE (Updated September 1, 2006) |
No |
Click
Here |
Not available in this format |
March 20, 2008 |
| Consultant
Agreement |
Used
anytime an individual is being hired to perform certain
personal services as an independent contractor. Must be completed, signed and forwarded to the consulting buyer located within the Purchasing Office located on your campus. |
No |
Click
Here |
Not available in this format |
October 15, 2007 |
| Consultant Agreement Checklist (RCIPS) |
Used to engage individuals to perform consulting or other independent personal services. Must be completed and attached to Purchase Requisition as an attachment "To Buyer". |
Yes |
Click Here |
Not available in this format |
October 15, 2007 |
| Employment of or Consulting Agreements with Current and Former Public Officials |
In accordance with Rutgers Policy Section 60.1.14, the Employment of Current and Former Public Officials form must be completed in full when hiring or entering into consulting agreements with current or former federal, state, and local elected and appointed government officials. Former public officials are defined as those who have held office or other public positions within three years of their Rutgers employment or engagement. Completed forms must be returned to University Human Resources , ASB II, Cook Campus within 30 days of appointment or engagement. |
Yes |
Click Here |
Not available in this format |
October 15, 2007 |
| Employee
Travel Advance Request Form |
Used
when a travel advance is being requested by a University
employee. |
No |
Click
Here |
Not available in this format |
January 24, 2006 |
Facilities
Warehouse New Brunswick (Supplies Only)
Please Note: As of July 1, 2007, Paper Internal Purchase Orders will not longer be accepted for Warehouse Orders.
|
Click
Here to Obtain Ordering Instructions (.doc)
Facilities Warehouse Inventory Catalog (.pdf)
Facilities Locksmith Supplies Inventory Catalog (.pdf) |
Yes |
Click
Here |
Not
available in this format |
April 2006 |
| Facilities
Equipment Checklist |
Used
to facilitate a request for major equipment. |
Yes |
Click
Here |
Click
Here |
April 3, 2007 |
| Gasoline
Credit Card Request Form |
Used
to request a gasoline credit card. |
No |
Click
Here |
Not
available in this format |
March 30, 2005 |
| Insurance Requirements |
Used to list insurance requirements for vendors or contractors, whose operations extend to the premises of the University. |
Yes |
Click Here |
Click Here |
October 27, 2006 |
| Internet
Procurement Access Request (Application for Approvers
and Preparers) |
Used
to request access, delete access, and make changes to
existing access using Internet Procurement in the RIAS
system.
Fill in online then print version -
Print first than complete version -
|
No
No
|
Click
Here
Click Here |
Not available in this format |
April 19 , 2007 |
| Invoice
Certification |
Should
be completed anytime a) an invoice for $5,000 and
over requires manual certification or b) to release
an invoice on hold (e.g. variance between the invoice
and the purchase order) that is between $100 and $1,000
and does not require a change order |
No |
Click
Here |
Click
Here |
June
2004 |
| Journal
Entry Form |
Used
to debit and credit University account actual's on the
General Ledger. |
No |
Click
Here (MS Excel) |
Not
available in this format |
July
8, 2002 |
| Lost
Gasoline Credit Card Replacement Form |
Used
to report a lost gasoline credit card and request replacement. |
No |
Click
Here |
Not
available in this format |
March 29, 2005 |
| Multiple Check Request Request Form |
The department may complete this form when requiring payment to multiple (5 or more) payees for a similar purpose.
Note: A complete campus address or postal mailing address must be supplied for each payee. Please see form for more specific instructions. |
No |
Click Here |
Not available in this format |
April 11, 2006 |
| Non-Resident
Alien Tax (Form Number 8233) |
Exemption
from Withholding on Compensation for Independent Personal
Services of a Nonresident Alien Individual Form (#8233). |
No |
Click
Here
(Direct Link)
|
Not available in this format |
March 30, 2005 |
| New/Update
Supplier Request (Supplier Information Form) |
Used
to add a new supplier or change an existing supplier in
the RIAS system. |
Yes |
Click
Here |
Not available in this format |
October 6 , 2005 |
| Request for Competitive Bid Waiver
(Replaces Sole Source Justification) |
Used to waive the competitive bid process. See University Purchasing Policy 20.1.11 (pdf)
Note; Previous
Sole Source Justification will no longer be accepted. |
Yes |
Click Here |
Not available in this format |
January 22, 2007 |
| RIAS
Printer Setup Request |
Used
to request the addition of a printer to the RIAS system. |
No |
Click
Here |
Click
Here |
July
8, 2002 |
| Surplus
Disposal Request |
Used
when surplus pickup is requested from Material Services. |
Yes |
Click
Here |
Not available in this format |
March 21, 2007 |
| Travel and Expense Report (TABER) |
Used to obtain reimbursement for University business travel expenses. |
No |
Click Here |
Not available in this format |
January 17, 2007 |
| Unauthorized
Purchase Justification |
Used
when placing an order for more than $5,000 with an outside
supplier without Purchasing department involvement. |
No |
Click
Here |
Not
available in this format |
March 15 , 2006 |
| Wire Transfer |
Used to facilitate payment by domestic or international wire transfer . |
No |
Click Here |
Not available in this format |
February 5 , 2007 |
