African Studies Association
45th Annual Meeting
December 5-8, 2002
Marriott Wardman Park Hotel
Washington, DC
EXHIBITS


Exhibit hours
Exhibit Floor Plan
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Booth Rental
Advertising
Discount Packages
Payment Schedule
Contact Information

The African Studies Association Annual Meeting Exhibit provides publishers, organizations and other producers of African studies materials with the opportunity to display books, educational materials, software, and other items. All registered conference participants are invited to visit the exhibit. Special free one-day and discount passes are available to local residents and guests.
 

Exhibit Hours

Thursday, December 5 12pm-6pm
Friday, December 6  10am-6pm
Saturday, December 7 10am-6pm
Sunday, December 8  10am-1pm
Exhibitor Set-Up
Wednesday, December 4  1pm-5pm
Thursday, December 5  8am-12pm
Exhibitor Dismantle
Sunday, December 8  1pm-5pm
Hall must be vacated by 5pm. No dismantling of booths may begin until the exhibit closes at 1pm on Sunday, December 8. Exhibits must be packed and ready for shipment by 5pm on Sunday.
 

Booth Rental
Each 8x10 booth will be equipped with one 6’ skirted table, two contour chairs, one wastebasket, and one 7x4 one line I.D. sign. Exhibitors are responsible for any additional costs incurred, including but not limited to shipping, storage, labor, lighting, and electrical, telephone and internet connection.

Booth Rental Rates*:

$725 Commercial/University  $625 each additional space

$625 Charitable Organization  $525 each additional space (Items not for sale)

*Rates increase 25% after September 1. Please reserve and make payment prior to September 1 to ensure above discounted rates.
 

Advertising
Advertisements appear in the Annual Meeting program booklet, which is distributed to conference attendees. The deadline for program advertisements is September 1. Advertisements may be sent electronically to both Jeffrey M. Herndon, aurorajeff@bellsouth.net and Michelle Peterson, michpete@rci.rutgers.edu. The best programs to use are Quark, Photoshop and Illustrator. We also accept Adobe InDesign and Pagemaker.
Program Advertising:

$525 Full Page
7 ½” x 9 ½”

$300 Half Page
7 ½” x 4 ¾”

$200 Quarter Page
3 ½” x 4 ¾”
 

Discount Packages
$1,050 Commercial/University Booth plus a Full Page Ad Save $200

$975 Charitable Organization Booth plus a Full Page Ad Save $200


Payment Schedule
Installation of an exhibit will not be permitted unless your account is paid in full. Contact Sandra Smith for invoice.

July 1, 2002  $200.00

September 1, 2002 Balance Due

Rates increase 25% after September 1, 2002.

Contact Information
The ASA staff members Sandra Smith and Leigh-Anne Cobb are the exhibit managers. Our goals are to continue to meet and exceed the expectations of exhibitors and conference participants. As the exhibit managers we are able to provide lower prices and better service. We would like to thank you for your continued loyalty to the Association by covering the cost of basic furniture, which means a significant discount for everyone. Please contact us to reserve a booth or to place an advertisement. Feel free to contact us with any questions. You can reach Sandra at 732-932-8173, ext. 11 or via email at sansmith@rci.rutgers.edu. You can reach Leigh-Anne at 732-932-8173, ext. 12 or via email at callasa@rci.rutgers.edu.
 

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African Studies Association, Rutgers University, 132 George Street, New Brunswick, NJ 08901-1400 USA
T: 732-932-8173; F: 732-932-3394; E-mail: callasa@rci.rutgers.edu Web: Http://www.africanstudies.org