Exhibitor
Contract
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Exhibit
hours
Booth
Rental
Advertising
Discount
Packages
Payment
Information
Contact
Information
Exhibitor
Contract
The African
Studies Association Annual Meeting Exhibit provides
publishers, organizations and other producers of African studies materials
with the opportunity to display books, educational materials, software,
and other items. All registered annual meeting participants are invited
to visit the exhibit.
Thursday, October 30: 12pm-6pmExhibitor Set-Up
Friday, October 31: 10am-6pm
Saturday, November 1: 10am-6pm
Sunday, November 2: 10am-1pm
Wednesday, October 29: 1pm-5pmExhibitor Dismantle
Thursday, October 30: 8am-12pm
Sunday, November 2: 1pm-5pmThe hall must be vacated by 5pm. No booths may begin to dismantled until the exhibit closes at 1pm on Sunday, November 2. Exhibits must be packed and ready for shipment by 5pm on Sunday.
Booth
Rental
Each 8x10 booth will be equipped with one
6’ skirted table, two contour chairs, one wastebasket, and one 7x4 one-line
I.D. sign. Exhibitors are responsible for any additional costs incurred,
including but not limited to shipping, storage, labor, lighting, and electrical,
telephone and internet connection.
Booth Rental Rates*:
$900 Commercial/University; $625 each additional space$775 Charitable Organization; $525 each additional space (Items not for sale)
Advertising
Advertisements appear in the Annual Meeting
program booklet, which is distributed to annual meeting attendees. The
deadline for program advertisements is September 1, 2003. Advertisements
may be sent electronically to both Jeffrey M. Herndon, aurorajeff@bellsouth.net
and Sandra Smith, sansmith@rci.rutgers.edu.
The best programs to use are Quark, Photoshop and Illustrator. Adobe InDesign
and Pagemaker are also accepted.
Program Advertising:
$525 Full PageDiscount Packages
7 ½” x 9 ½”$300 Half Page
7 ½” x 4 ¾”$200 Quarter Page
3 ½” x 4 ¾”
$1,300 Commercial/University Booth plus a Full Page Ad - Save $125!$1,200 Charitable Organization Booth plus a Full Page Ad Save - $100!
Payment
Information
A non-refundable $350.00 deposit per exhibit
space reserved is due within two weeks of the invoice date. Final
payment for exhibit space is due on or before September 15, 2003.
Applications received after September 15th will be accommodated on a space
available basis.
An exhibit will not be permitted to be installed until the account is paid in full. Contact Sandra Smith at sansmith@rci.rutgers.edu for an invoice.
Exhibitor
Contract
You
will need Acrobat Reader to access this form. Click here to download a
free copy of Acrobat
Reader.
Contact
Information
Our goals are to continue to meet and exceed
the expectations of exhibitors and annual meeting participants. By managing
the exhibit in-house, we are able to provide lower prices and better service.
We would like to thank you for your business by covering the cost of basic
furniture, at a significant discount. Please contact us to reserve a booth
or to place an advertisement. Feel free to contact us with any questions.
For questions please contact Sandra Smith
at 732-932-8173, ext. 11 or via email at sansmith@rci.rutgers.edu.
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