August 5, 2003

President Amelia Baldwin called the meeting to order at 4:06 P.M..

President Baldwin reported on the prior year’s activities. She reported that the AI/ET Section was holding a joint Mid-Year meeting with the Information Systems (IS) Section. The meeting will be held January 9-10, 2004 in Clearwater Florida. A call for papers was distributed and is also posted on the section website. Members may submit a paper for joint consideration in both the conference and the Journal of Emerging Technologies in Accounting (JETA) or they may submit a paper for presentation consideration in the conference only.

President Baldwin then called for the Treasurer’s Report. Severin Grabski provided the Treasurer’s Report. The Section had inflows of $ 9,231.07 and outflows of $ 1,836.09 (as of the date of the Annual Meeting). The ending cash balance as of 6/30/02 was $ 43,760.84. The cost of the first issue of JETA is estimated to be about $ 6,000.

The AI/ET Section 2002-2003 Outstanding Educator Award was presented to Bob Jensen by Alan Sangster. Steve Sutton was presented the AI/ET Section 2002-2003 Outstanding Researcher Award by Alan Sangster. Alan thanked all those involved in the Outstanding Educator and Outstanding Researcher award selection process. Amelia Baldwin was recognized for her contributions to the Section and for serving as Section President and she received the AI/ET Distinguished Service Award for 2002-2003.

Miklos Vasarhelyi then presented the Journal of Emerging Technologies in Accounting Editor’s Report. The journal has received over 30 submissions and has 3 accepted papers, and another 5 articles that are close to acceptance and are waiting for the authors to complete the necessary revisions. The accepted papers will be posted on the JETA website as soon as they are accepted and formatted. Miklos thanked reviewers and asked that reviewers complete their reviews in the specified time period, and that if they were not able to complete the review, they should notify him so that he could arrange for a different reviewer. He also reported on a “Fast Track” review process. The author of a manuscript submitted for the “Fast Track” review process must agree to review 3 manuscripts (over 3 separate 2-week periods), and each review must be completed within a 2-week period. Miklos also discussed the possibility of Special Issues for JETA. Possible topics for these issues include XBRL or Continuous Auditing.

Miklos presented the 2003 Best Journal of Emerging Technologies in Accounting Manuscript Award to Ingrid E. Fisher of the University at Albany – SUNY for her manuscript “The Structure of Financial Accounting Standards to Support Digital Representation Storage and Retrieval”. He also presented the 2003 Outstanding Service to the Journal of Emerging Technologies in Accounting to Severin Grabski of Michigan State University.

Nominations and elections were then conducted. Bonnie Morris was nominated and elected as President-Elect. Andy Lymer was nominated and elected as Vice-President. Severin Grabski was nominated and re-elected as Secretary-Treasurer.

President Baldwin then turned the meeting over to incoming President Alexander Kogan.

President Kogan presented his plans for the coming year. These include making the AI/ET views and contributions recognized in the AAA and the academic community. Additionally, the Section will try to reach out to our colleagues in the other AAA Sections and in other disciplines. Another objective is to promote the high academic standards of AI/ET through JETA and section-affiliated meetings. This should result in increased interest and growth in the Section. The Section must also deliver additional value to its members. Various ways to do this were presented including the use of online discussions, the creation of online information sources on various topical areas, the identification of additional publication outlets, and ways to help facilitate the academic careers of Section members.

The issue of an “Affiliate Membership” in the AI/ET section without the need to join the AAA was raised and discussed. A criterion that the individual is outside of the “traditional” accounting environment was identified as critical. The discussion also recognized that consistency across all AAA sections is critical and that this is an issue that must be addressed by the AAA Council.

Under New Business a variety of topics were discussed.

Ideas for increasing the Section membership were discussed. One idea was to provide a “2-for-1” membership as a way getting new members.

Two conferences that may be of interest to Section members were announced. On November 14-15 there is the Sixth Continuous Auditing and Reporting Symposium at Texas A&M University. There is also the International Continuous Auditing Conference in Monaco on March 28-29, 2004, hosted by the University of Monaco.

Edited online services specific to the interests of AI/ET Section members were discussed. Website editors for those areas would need to be identified. This could also be a way for junior colleagues to gain recognition.

A suggestion for a “Best Paper” Award selected from the papers presented at the AI/ET Workshop immediately prior to the AAA Annual Meeting was made.

Margarita Lenk, the Section Liaison for the Annual Meeting reported that 24 papers were submitted this year. A total of 9 papers were accepted for presentation. Carol Brown will be the Section Liaison next year, and she reminded everyone of the importance of submitting papers for the Annual Meeting.

Carol Brown also reported on the 2003 AI/ET Section Workshop. The workshop was again very successful. Approximately 45 participants attended the workshop, and a total of 16 papers were included in the proceedings that totaled over 150 pages.

The meeting was adjourned at 5:35 P.M.

Respectfully Submitted,

Severin Grabski

Secretary/Treasurer